Purchase Order Management Software
Eliminate manual work, coordinate purchasing processes, and collaborate with suppliers in a modern, interactive way with our POs Management Software.
90% of Prokuria users accelerate communication & collaboration with suppliers in the first 3 months
See how it works in 30 minutes
Trusted globally by top procurement teams
PROFI
"Prokuria was easy to implement and use by both our procurement team and our vendors. The software helps us to successfully bring our suppliers online for requests and reverse auctions.
We also truly appreciate the support we are getting from Prokuria's team, always agile and responsive to our needs."
Mirela Moale
Indirect Procurement Manager
Benefits of using PO Management Software
Cost Optimization
Provides comprehensive spending visibility while preventing unauthorized purchases across your organization.
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Time Management
Eliminates manual processes through automation, allowing your team to focus on strategic activities.
02
Error Reduction
Minimizes human mistakes through intelligent validation systems and real-time 3-way matching.
03
Risk Mitigation Strategy
Enforces compliance with configurable workflows that align with policies and external regulations.
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Features of our PO Management solution
Request Management
Centralizes all purchase requests with streamlined digital approval flows and clear status tracking.
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Creates customizable approval workflows based on locations, departments, and threshold amounts
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Offers an ecommerce experience with online product catalogs for intuitive requisitioning
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Provides smart notifications to keep approvals moving forward without manual follow-ups
Purchase Orders
Automates the creation and distribution of purchase orders directly from approved requests.
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Instantly converts approved requests into purchase orders without redundant data entry
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Enables manual or automatic supplier communication with direct file attachments
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Facilitates interactive PO features to streamline communication with suppliers
Budget Monitoring
Connects procurement activities with financial controls through real-time budget tracking.
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Sets budget limits on locations, departments, or any custom fields you require
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Delivers intuitive reports with real-time progress bars showing budget utilization
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Enables easy budget uploads and adjustments throughout the fiscal year
3-Way Match
Automatically reconciles purchase orders, receipts, and invoices to ensure payment accuracy.
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Tracks discrepancies between documents with customizable tolerance rates
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Creates additional workflows for exceptions requiring special handling
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Supports order revisions when adjustments are needed after initial approval
Supplier Management
Consolidates all vendor information, catalogs, and performance metrics in one system.
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Maintains a comprehensive database with product catalogs and contract repositories
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Generates supplier performance reports for data-driven vendor selection
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Uses customizable fields for monitoring supplier relationships and capabilities
Bring agility and automation
to your procurement flow
Powerful Integrations
Easily connect your procurement cloud with all of your essential tools and systems
Smart Alerts & Reminders
Build rules for sending and receiving email alerts and reminders to never miss a deadline
Internal Collaboration
Streamline your work, align stakeholders and empower your team to work together
Robust Logs
Maintain detailed logs for every step of the process and interactions with suppliers for accountability and audit
No-Code Widgets
Configure and extend the platform to match your process with rapidity and flexibility
AI Agents (COMING SOON)
Supercharge your process with AI agents that can automate tedious tasks and simplify your data
Simplify Buying & Gain Control
See how Prokuria simplifies purchase order management with smart workflows and automation. From purchase requests to approvals, delivery notes, and invoice processing — everything is streamlined to help you reduce errors, improve visibility, and speed up your procurement cycle.
