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Purchase Order Management Software

Eliminate manual work, coordinate purchasing processes, and collaborate with suppliers in a modern, interactive way.

90% of Prokuria users accelerate communication & collaboration with suppliers in the first 3 months 

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See how it works in 30 minutes

Trusted globally by sourcing specialists

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Purchase
Requests

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Reports &
data export

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3-way
match

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Approval
Workflow

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Integrations &
data import

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Budget
Monitoring

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Purchase
Orders

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Supplier
Management

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Requests for
quotations

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Purchase Requests

  • All requests in one place

  • Clear statuses and precise details

  • Streamlined digital approval flow

  • Ecommerce experience with an online product catalog

  • Request for analytical reports

Purchase Request
Purchase Requests

Approval Workflow

  • Customizable approval workflow

  • Approvals on locations, departments, threshold amount, or custom fields

  • Smart notifications

  • Thresholds and policies to ensure a precise routing

  • Email and mobile direct approvals

Approval flow purchase request
Approval Workflow

Purchase Orders

  • Automatic Purchase Order creation

  • Instantly convert Requests into Orders

  • Manual or automatic supplier sending

  • PO direct file attachments 

  • Interactive PO to streamline communication with suppliers 

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Purchase Orders

Reports &
Data Export

  • Three report types: visual, standard, and custom

  • Filters available for accurate reporting

  • Quick access to all data in real-time

  • Customizable fields for custom reports

  • ​Export data to Excel or accounting software

data export
Reports & Data Export

Integration & Data Import

  • No more manual data entry

  • Two types of integration: automatic and flat-file 

  • Integration with accounting programs

  • Correlation between POs, invoices, suppliers, and statuses

  • Automatic field matching for flat-file integration

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Integration & Data Import

Supplier Management

  • Database with all supplier information

  • Product catalog

  • Contract repository

  • Supplier performance reports

  • Automatic field matching for flat-file integration

  • Customizable fields for supplier monitoring

Supplier Management
Supplier Management

3-Way match

  • Purchase order - Receipt - Invoice matched in real time

  • Discrepancy tracking

  • Supplier's invoices tolerance rates

  • Customisable exceptions and additional workflows

  • Order revision

3-way match
3-way match

Budget Monitoring

  • Budgets on locations, departments, or any custom fields

  • Automatic budget limits

  • Complete and intuitive reports

  • Real-time budget control with progress bar

  • Easy upload and adjustment throughout the year

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Budget Monitoring

Requests for Quotations

  • RFQ templates with pre-selected suppliers

  • ​Fast, secure supplier access through web page

  • Real-time communication through the Message Center

  • Smart notifications and alerts

  • Automatic aggregation and analysis of received offers

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RFQ

Digitize purchase orders process with one easy-to-use platform

"We were using excel for creating and tracking POs... as you can imagine the entire process was inneficient and time consuming. Prokuria interactive POs and the simplicty of communicating with suppliers reduced hours of manual work and eliminated manual errors. "

Caterina Riotasky 
CFO
Agriand Services

Streamline Procurement Workflow

Explore Prokuria's array of services, covering Purchase Orders, Requests, Approval Flows, Delivery Notes, Goods Received Notes, and Invoice Repository. Experience seamless processes, faster approvals, and centralized documentation. Elevate your procurement efficiency.

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